Sign off a flight with your PIN
Every pilot on a booking confirms the close-out with their own four character PIN. The invoice is raised automatically when the last person signs off, so a flight nobody signs off is a flight nobody is billed for.
For instructors, students and renters
Once a flight has ramped in, every pilot on it presses Confirm review and types their own four character PIN. When the last person signs off, the invoice is raised automatically. A flight nobody signs off is a flight nobody is billed for.
Set your PIN first#
WebYou → Profile → Security, under Confirmation PIN. Type a PIN and press Set PIN. It has to be exactly four characters.
On the iOS app it is AppSettings → Security → Personal PIN.
Without a PIN you cannot close out a flight you were on, and the booking sits at Awaiting review and never turns into an invoice.
Confirm the review#
Open the booking
The close-out section reads that the flight is flown and needs pilot sign-off, with a count such as 1 of 2 confirmed.
Check the recorded times
The Hobbs and tach readings, and the instruction time, are what you are signing for.
Press Confirm review and type your PIN
Press Confirm review
Your sign-off is recorded against your name.
Everyone on the flight has to confirm#
The close-out waits on every person on the booking. A two person dual waits on both the instructor and the student. Neither one can sign for the other, and neither can an admin: the PIN is personal, and only people on the booking are offered the button at all.
Anybody looking at the booking who is not on it sees a line saying it is waiting for the assigned pilots to confirm, and no button.
A maintenance booking carries nobody, so it needs no sign-off and completes on its own.
What happens when the last person signs#
The close-out completes and the invoice is generated automatically. On a booking split between several people, that is one invoice each, not one invoice with shares inside it.
The badge walks on to Billed, and then to Paid once it is settled.
You can only sign off once#
Afterwards the button is replaced with a line telling you that you have signed off and are waiting on the other pilot's PIN. If a flight is stuck there, the other person on it has not confirmed yet. Ask them.
If the recorded times were wrong#
Say so before you sign. Once the readings are corrected, every sign-off on that booking is wiped and everybody has to confirm again.
Corrections are made with Correct times on the booking in the console, or Update Details in the app. Once the last person has signed off, or an invoice exists, they are refused entirely and the invoice has to be voided first. See Ramp out and ramp in a flight.
Guests never sign off#
A guest has no account and no PIN. A guest flight is finished by an admin or by the instructor on it, with Close out and bill guest, and the guest is emailed a link to pay by card. See Close out and bill a discovery or guest flight.
Still stuck on this?
Email support@aerscheduler.com and tell us what you were trying to do. We answer.