Scheduling module
Flight school scheduling and dispatch software
Day and week boards for every aircraft, sim, and classroom, with conflict-aware booking, ramp-in close-out, and a live view for the front desk.
$20/aircraft/mo · 14-day free trial · Cancel anytime · No sales call
Dispatch
Mon · KAPA
Morning block airborne · 1 flown · 1 out · 3 to go
A booking that would clash is refused when it saves, on the web and in the app.
- Refused, not flagged
- A clash is stopped when the booking saves, from every surface
- Airport time
- 9:00 AM stays 9:00 AM, whoever is looking and from where
- Live
- The board redraws as other people book, move and cancel
“Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
What changes on Monday
The double-booking argument stops
Conflicts are refused when the booking saves, from every surface, including an edit two weeks later.
No flight goes quietly unbilled
Every booking carries a badge for where it is stuck, so the one nobody closed out is visible today, not at month end.
The desk stops rescheduling for people
Members move their own bookings inside your rules. Drag a block, drop it on another tail, undo it if you were wrong.
How it works
Empty lane to paid invoice
Book it
The type decides the resource, who may be on it, and how many.
Ramp out
Departure Hobbs and tach. The aircraft comes off the line.
Ramp in
Return readings, fuel, instruction time. Oddities flagged before you save.
Sign off
Each pilot confirms with their PIN. The invoice raises itself.
The board
Every aircraft, simulator and classroom on one board
See the whole day at a glance and change it in place. Drag a booking to a new time or another aircraft, and everyone's board updates as bookings are made, moved and cancelled.
- Day, week, month and list views
- Drag and drop to reschedule
- Filters highlight bookings without hiding the rest
Your rules
Off by default, every one of them
Turn on only what your school actually runs, and a refusal names the rule and the number rather than just saying no.
- Cancel locks and late-cancel fees
- Caps on booking length and bookings held
- Checkouts and a card on file before self-booking
Everything else in here
- Lane views across aircraft, simulators, and rooms
- Dual, solo, shared, rental, ground, sim, and maintenance reservations
- Several people on one booking, whether a ground school class or two pilots sharing a flight
- Multi-day trips. Out Friday, back Sunday, one reservation, and the tail is gone in between
- Optional cancel locks, late-cancel fees, and caps on upcoming bookings
- Booking approval: selected roles submit requests; staff approve from the desk queue
- Public discovery-flight requests: share a link or embed a picker. Guests confirm by email, then the desk approves. Pick-aircraft holds that tail. A package price uses the same charge-when-booked style as a calendar reservation
- Cancelled slots offered to everyone who asked, with nothing held and the first to book it winning, optional suggestions to the few whose flying fits, plus optional AI fill of idle aircraft time
- Ramp-out to ramp-in with Hobbs, tach, and fuel, then an invoice draft
- Conflict-aware create and edit so double-books don’t leave the desk
- Live refresh so the iPad on the counter stays current
Put your fleet on a board this week
Add a tail, book a flight, ramp it in. Nothing to install, nobody to talk to first.
Common questions
- What actually stops a double booking?
- The conflict check runs when the booking saves, not as a warning afterwards, and it covers the aircraft and everybody on the flight. The same check runs from the dispatch board, from a member's phone, and on an edit weeks later.
- What happens when an aircraft goes down mid-week?
- Ground it and it stops being bookable everywhere immediately, with the reason attached. Bookings already on it stay visible so the desk can move them. You can also put the downtime on the board as a maintenance reservation, which is never billed.
- Can I control how far ahead and how many bookings someone holds?
- Yes. Cap upcoming bookings per member, cap how long one booking can run, and set how far ahead each membership tier may book. Nobody can book more than 365 days out. A repeating series is checked for every date it would create and refused before anything is booked.
- Does it handle simulators and classrooms?
- They are first-class resources with their own lanes and their own person limits, up to 6 on a sim and 12 in a ground class. They are also free on your subscription: only aircraft count toward the bill.
- Can guests request a discovery flight from our website?
- Yes. Share or embed a public request page. The guest picks a time, confirms by email, and the front desk approves it. That is a request, not instant booking, and it is not a live calendar widget.
- What happens across a daylight saving change?
- The schedule is drawn in the airport's own time zone, so a 9:00 AM lesson stays at 9:00 AM. That is also why multi-day bookings need a school time zone set first: the number of nights away decides the bill.
More in Scheduling
Flight school software pricing
$20 per aircraft per month, with unlimited users
A ten-aircraft school pays $200 a month. Start with a 14-day free trial. Nothing is charged until it ends.
“Before AerScheduler, we used a mix of a shared Google Calendar and Venmo to conduct aircraft rental, flight instruction and payments. The AerScheduler system has improved our operations tremendously. Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
Murray Aviation
On AerScheduler since 2023
Included in every plan
- Scheduling, billing, training, maintenance and reporting
- Unlimited instructors, students and renters
- iOS and Android apps
- Simulators and classrooms at no charge
- No setup fee and no contract