Set up your school on day one
The three-step wizard, then the dashboard checklist that tells you what is still missing. Everything here can be changed later, so do not stall on a decision.
For owners and admins
Create your account, verify your email, and follow the setup you are shown. It asks for your operation, your first aircraft, and your billing connection. Everything can be changed later, so do not stall on a decision.
Before you start#
Nothing. No credit card and no sales call. A 14-day free trial starts the moment you sign up.
Whoever creates the operation becomes its owner and admin automatically.
Create the account#
Go to app.aerscheduler.com and create your account
Name, work email and a password, or sign up with Google or Apple.
Open the verification email and click the link
Until you do, every page sends you back to the verification screen. It checks every few seconds and moves on by itself once you click the link, so you do not need to press anything. There is a resend button if it never arrives.
Say what you are here for
Joining a school someone else runs is a different path: you just need their code. See Join a school with a code. Otherwise you are setting up your own operation, and AerScheduler walks you through it.
What setup asks for#
Three things, in this order.
Your operation. Whether you are a flight school, a flying club or a rental operation, what it is called, and the airport you fly from. That airport becomes your first location, and every aircraft, simulator and room belongs to one.
Your first aircraft. Tail number, year, current Hobbs and tach, and an hourly rate. You can skip it and add aircraft later from Add an aircraft.
Billing. Connecting Stripe is what turns a closed-out flight into an invoice your members can pay. You can do it later without blocking anything else. See Turn on invoicing and card payments.
Once you are through, your dashboard shows what is still missing and links straight to each job. It works that out from your real data rather than from a list of steps you ticked, so adding an aircraft from anywhere in the product counts.
A sensible first week#
Setup gets you bookable. This is the order that gets you useful.
Get your fleet in
Aircraft first, then simulators and classrooms. Rates and meters matter here, because billing and maintenance both read them.
Set your instruction rates
A lesson cannot be priced until its instruction type has a rate.
Invite your instructors, then your students
Roles decide what each person sees and can book. See Roles, and what each one can do.
Decide your booking rules
Who may book what, and whether members need a card on file. See Booking rules and settings.
Put maintenance due dates in
So the schedule knows when a tail should stop flying. See How maintenance tracking works.
Book a real flight and close it out
One end-to-end flight tells you more about whether your rates and roles are right than any amount of settings review.
What to do next#
Tails, meters, rates and a home base.
Email invitations with roles attached, or share your join code.
What lives on each tab of Settings, and what it changes.
The board, and the life of a booking.
Still stuck on this?
Email support@aerscheduler.com and tell us what you were trying to do. We answer.