Changelog

Maintenance now shows every aircraft with the inspection it needs next, how long is left in days or tach hours, and which ones are already overdue. Group the list by aircraft, by status or by inspection, depending on the question you are asking.

• Reminders in steps

  Warn the shop at 90, 30 and 7 days, or at 25, 10 and 5 hours, and owners of customer aircraft on their own steps.

• Grounded when it comes due

  An inspection marked Grounds the aircraft grounds its tail when it comes due, and signing it off puts it back on the line.

• Signed off in one place

  Sign off a completed inspection and the next due date is worked out for you, from the date or the meter.

• A compliance log

  Every sign-off is kept, with who signed and when, for the next annual or ramp check.

The people who own the aircraft in your hangar now have a page of their own. They sign in with the email address the shop has for them, and see their aircraft, the job each one is in, and what is coming due. No more phone tag to find out whether the annual is done.

• See the charges on a job as it goes, and pay the invoice online
• Get emailed when the job moves to a new stage
• See inspections coming due on each aircraft
• Shops choose exactly what owners are sent

Every job on an aircraft now has its own page: who pays, what the owner asked for, where it stands, and everything that went into it. When the aircraft goes home, the invoice comes from the job, so nothing done in the hangar is left off the bill.

• Labor and parts as you go

  Technicians log their hours and the parts they fit, each line kept with who added it and when.

• Findings sent to the owner

  Something the owner did not ask for? Add it as a finding, price it, and send it. They approve or decline from their phone.

• Invoice from the job

  Raise the invoice when the work is done. Shop rates and parts markup are filled in for you.

• Only the right people

  Owners, admins and technicians see work orders. Dispatchers and pilots do not, because a job carries the owner's details and prices.

Try your first job on one of your own aircraft, which has no owner to email.

If your state taxes parts, goods or rentals, you no longer need to work the tax out by hand. Add your rate once, choose which kinds of line it applies to, and every invoice raised with New invoice taxes each line by that rule.

• Tax parts and goods but not labor, or whatever your state requires
• Every line still has a Taxable tick you can change
• Mark a customer exempt, like a dealer buying for resale, and their invoices are never taxed
• The Tax collected report shows what you owe

Flight bills from close-out are not taxed. If you use QuickBooks, taxed invoices wait under Needs attention for you to enter there.

When someone cancels, the open slot no longer goes to waste. Members standing by for that time get a time-limited offer, and accepting it books the flight.

• Stand by for one booking, or set standing preferences for the days and times you usually fly
• Accept or decline right from the notification on iPhone
• Nothing is booked until you accept; a declined offer moves to the next person

It is on for everyone. Owners and admins can turn it off under Settings, then Booking preferences.

When the desk moves a booking, a student cancels from their phone or an invoice is paid, everyone looking at it sees the change straight away. The calendar, the notification bell and billing stay current on their own in the console, and so does the calendar in the app.

Clubs and FBOs can now run membership in the same place as flying. Full, associate and student rate are three plans, each with its own join fee, dues and billing day.

• A plan for each tier

  A name, an optional join fee, optional recurring dues, and what the tier gets.

• Billed on your schedule

  Bill dues on the 1st or on each member's own anniversary, with the first period prorated.

• Ordinary invoices

  Dues show up on Billing and pay through the same link as a flight. Auto-billed plans raise them for you.

Many clubs and schools run on prepaid accounts: a member puts money on account, and each flight comes off it. Switch your organization to Account ledger and that is how AerScheduler bills.

• Closing out a member's flight posts a charge to their balance instead of raising an invoice
• Record credits and payments on the member's Ledger
• Members see their own balance and every charge against it
• Guests still get a pay-this-visit invoice

Some organizations want a person to look at a booking before it lands on the board: a new student, a renter who is not checked out on the twin, anyone booking a long trip. Turn on booking approval, choose which roles or groups it applies to, and their bookings arrive as requests instead.

Someone thinking about learning to fly can pick a time on your public booking page and send a request, without making an account first. It is the fastest way from a Google search to a first lesson on the schedule.

• A Discovery flight offering is set up for you
• Add more, each with its own aircraft, length and price
• Charge a package price when the flight is booked
• Put the page on your website with an embed code, or a button that opens it
• After the flight, invite the guest as a student or renter in one click

Everyone at your organization can now carry AerScheduler in their pocket, whichever phone they have. Search for AerScheduler on Google Play and sign in with the account you already use.

• Your schedule, and booking on the go
• Ramp out, ramp in and close out at the aircraft
• Report a squawk from the ramp
• Push notifications the moment something changes

Renters can take the airplane somewhere. The booking form asks when the aircraft goes out and when it comes back, and the week board shows the whole trip as one block.

Nights are counted in the airport's own time zone, which is why the setting waits until you have one.

Training records now live next to the schedule instead of in a binder. Build a course once, publish its syllabus, and every lesson an instructor signs credits its hours to the student's record automatically.

• Your syllabus

  Stages, lessons and graded tasks, for Part 61 or Part 141, with hour and landing requirements that count themselves.

• Graded at close-out

  Instructors grade the lesson from the booking. The instructor's signature freezes the record and credits the hours.

• Graded offline

  On the app, grades recorded with no signal wait on the phone and are sent up when you are back in range.

• Ready for an inspection

  Pull a student's lessons, hours and endorsements in one place when the FAA or a check airman asks.

Safety pilots, time builders and flying partners can book one flight together. At close-out AerScheduler divides the cost and sends each person an invoice for their part, so nobody is chasing a friend for half the rental afterwards.

Shares freeze the moment the first invoice exists, so check them before you close out.

When a booking moves, an invoice is voided or an aircraft is grounded, the first question is usually who did it. Audit Logs answers it: every change across the organization, newest first, with the person, the time and the fields that changed.

• Bookings moved, edited, cancelled and closed out
• Invoices raised, voided and marked paid
• Aircraft, members and settings changed
• Whether it came from the console, the app or the API

Moving a lesson used to mean opening it and retyping the times. Now the calendar works like a whiteboard.

• Drag a block along its row to change the time
• Drag it up or down onto another row to change the aircraft
• Or select a block and nudge it with the arrow keys
• If a move is not allowed, the calendar says why in a sentence

Enterprise organizations can now create API keys under Settings and connect AerScheduler to their own systems: a website that shows live availability, a payroll export, a data warehouse. Every endpoint is documented, with examples, in the API reference.

The API is part of the Enterprise plan.

Reporting now lives on one page. Pick a report, set the dates, filter it, group it, and keep the version you like as a saved view that anyone in the organization can open. Every report answers on your organization's clock, so a day means your day, not the server's.

• Group and rank

  Group any report to compare aircraft, instructors or students side by side, and see who is flying the most or which tail sits idle.

• On a schedule

  Email a saved view as a CSV every day, week or month, at an hour on your own clock. Send it to yourself or straight to your accountant.

• CSV or PDF

  Export any report to a spreadsheet or a PDF ready to print or file.

Who sees which report follows their role: financial reports stay with owners and admins, dispatchers see the rest, and technicians see fleet and maintenance.

No more typing flight invoices into QuickBooks at the end of the month. Once you connect, each invoice paid on or after the date you choose posts to your books as a Sales Receipt, with the customer and the accounts you picked.

• Paid invoices become Sales Receipts
• You choose the account each kind of charge posts to
• You pick the start date, so older invoices stay out
• Nothing is sent until every setup question is answered

A student who flies every Tuesday and Thursday at 4 no longer needs eight separate bookings. Fill in the first one, open Repeat, pick how often, and AerScheduler books every date.

• Each date is a real booking of its own, ramped out, closed out and invoiced on its own
• If any one date clashes with another booking, none of them are made, so you never end up with half a series
• Cancel one lesson without touching the rest

The web console is the place the front desk lives all day, so we rebuilt it. Every page is new, from the dispatch board to billing, and your data, logins and settings carried over untouched.

• A real dispatch board

  Aircraft, instructors and rooms down the side, the day across the top, every booking colored by type.

• A view for every role

  Students and renters get their own schedule, invoices and documents. Staff get the whole operation.

• Light or dark

  Pick a theme from the menu under your organization's name, or let it follow your computer.

• Works on a phone browser

  The navigation folds into a menu and every form fits a small screen, for the times the app is not installed.

Nothing to switch on: sign in at app.aerscheduler.com, the same address as before.