Pilot currency and compliance tracking
Medicals, BFRs, checkouts, documents, and grounded assets on one board so dispatch doesn’t release a flight that shouldn’t go.
$20/aircraft/mo · 14-day free trial · Cancel anytime · No sales call
Safety
Compliance
Grounded aircraft
N5287Q
Squawk · mag drop
N172SP
Clear
Member currencies
Jordan Lee
Medical expired
Sam Ortiz
BFR due in 4d
Alex Chen
All current
Medicals, flight reviews and checkouts are checked before a booking is saved.
- Always on
- Currency cannot be switched off
- At save
- Checked before the booking exists
- Your own types
- Beyond medicals and reviews, on your own renewal periods
“Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
What changes
A lapsed medical stops a booking, not a conversation
The refusal names the person and what has lapsed, instead of leaving the desk to work it out.
Nobody has to remember whose review is due
Medicals, flight reviews, checkouts and your own types carry renewals and surface before they bite.
Members can fix it themselves
A student sees exactly which currency is blocking them, including one that was never signed off in the first place.
Everything else in here
- Org compliance board for grounded aircraft and grounded members
- Currency types (medical, BFR, checkout, and custom) with renewals
- Member document vault with expiry awareness
- Personal currencies for students, renters, and instructors
- A safety wall before the flight leaves the ramp
Stop the flight that should not go
Currency checks run on every booking from day one, with nothing to configure first.
Common questions
- Can currency checks be turned off?
- No, and that is deliberate. Every other booking rule is off by default and optional. Currency is always on, because a scheduling system that will dispatch a pilot with a lapsed medical is worse than no scheduling system.
- Can I add currencies specific to my school?
- Yes. Alongside medicals, flight reviews and checkouts you can define your own types with their own renewal periods.
- What if the student is current but the instructor is not?
- Both are checked, and the refusal tells you which person is the problem.
- Can I stop one person flying without deleting them?
- Ground the member. They stay on the roster with their history intact and cannot be put on a booking until you lift it.
More in Scheduling
Flight school software pricing
$20 per aircraft per month, with unlimited users
A ten-aircraft school pays $200 a month. Start with a 14-day free trial. Nothing is charged until it ends.
“Before AerScheduler, we used a mix of a shared Google Calendar and Venmo to conduct aircraft rental, flight instruction and payments. The AerScheduler system has improved our operations tremendously. Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
Murray Aviation
On AerScheduler since 2023
Included in every plan
- Scheduling, billing, training, maintenance and reporting
- Unlimited instructors, students and renters
- iOS and Android apps
- Simulators and classrooms at no charge
- No setup fee and no contract