Flying club membership and dues billing software
Set up your tiers once (full, associate, social) and every member is billed on schedule. Joining fees, monthly or annual dues, and a part-month for anyone who joins mid-cycle.
$20/aircraft/mo · 14-day free trial · Cancel anytime · No sales call
Membership
Members & dues
Club dues and joining fees bill themselves, period after period.
- Never twice
- One member, one period, enforced by the database itself
- Prorated
- Join on the 20th, pay for 10 days
- Pause
- A winter off creates no arrears
“Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
What changes
Dues raise themselves overnight
Or wait for you to press the button. Either way every period is on the record as billed, waived, skipped or owed.
Nobody is ever charged twice
A member and a period collide in the database, so a double-fired job and an impatient admin cannot both win.
Raising prices does not reprice your members
Prices are snapshotted at joining. Entitlements like the booking window apply to the whole tier immediately.
Everything else in here
- A plan per tier (full, associate, family, social), priced how your club actually prices
- One-time joining fee and recurring dues, together or on their own
- Monthly, quarterly or annual. Bill everyone on the same day, or each member on their own anniversary
- Join on the 20th and pay for the days you get, not a whole month
- Dues invoices raise themselves overnight, or wait for you to press the button
- Pause a member for the winter and the meter stops. No arrears when they come back
- Every period is on the record: billed, waived, or still owed
- Dues land in the same invoice list, the same reports, and the same QuickBooks sync as everything else
Set the tiers up once and stop thinking about the 1st
Joining fees, dues, part months and pauses, on the invoices and reports you already run.
Common questions
- Can I have more than one tier?
- A plan per tier, priced how your club actually prices. Each carries its own joining fee, dues, booking window and per-tail rates.
- Monthly, quarterly or annual?
- All three, and you choose whether the tier is billed on a common day or each member on their own anniversary.
- Can I pause a member instead of cancelling them?
- Yes. Suspend them and the dues stop, with no arrears to unpick when they come back.
- Do you handle a membership agreement?
- You can record that one is on file. There is no e-signature in the product, and the console says on file rather than signed for exactly that reason.
More in Billing
Flight school software pricing
$20 per aircraft per month, with unlimited users
A ten-aircraft school pays $200 a month. Start with a 14-day free trial. Nothing is charged until it ends.
“Before AerScheduler, we used a mix of a shared Google Calendar and Venmo to conduct aircraft rental, flight instruction and payments. The AerScheduler system has improved our operations tremendously. Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
Murray Aviation
On AerScheduler since 2023
Included in every plan
- Scheduling, billing, training, maintenance and reporting
- Unlimited instructors, students and renters
- iOS and Android apps
- Simulators and classrooms at no charge
- No setup fee and no contract