Flight school software pricing: $20 per aircraft a month, with every user included
Every module is in the plan. Simulators and classrooms are free, there is no setup fee and no contract, and a 14-day free trial starts today.
14-day free trial · Cancel anytime · No sales call
$20a month
1 aircraft × $20. Every instructor, student and renter included.
- Scheduling
- Billing
- Maintenance
- Work orders
- Reporting
- iOS and Android
What you do not pay for
No per-user fees
Every instructor, student, renter and member is included.
No charge for simulators
Simulators and classrooms are on the board and never on the bill.
No setup fee
No contract and no onboarding call. Set the school up yourself.
No add-on modules
Scheduling, billing, maintenance, work orders and reporting in every plan.
“Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
Everything included
at $20 per aircraft
No tiers and no modules to unlock. The only thing on Enterprise is the public API and the work that comes with it.
Scheduling and dispatch
- Only mutually free times offered
- Currency and checkouts checked at booking
- Student and renter self-booking
- Standby lists and suggested slots
- Multi-day and overnight rentals
- Ramp out, ramp in and close-out
Billing
- Invoices drafted at close-out
- Account ledger and prepaid balances
- Split a booking between everyone on it
- Memberships, joining fees and dues
- Cards on file, ACH and autopay
- Per-instructor rates
Maintenance and work orders
- Inspections on tach, Hobbs or calendar
- Squawks that ground the aircraft
- ADs from the AD library
- Life-limited components
- Work orders on customers' aircraft
- Owner approvals and job invoices
Training
- Part 61 and Part 141 syllabi
- Stages, lessons and graded tasks
- Hour requirements tracked separately
- Endorsements from AC 61-65K
- Grade offline at the aircraft
- Course fees billed on enrollment
People and compliance
- Roles and invite codes
- Documents, medicals and flight reviews
- Instructor availability
- Approved aircraft per pilot
- Airport time, not device time
- iOS and Android apps for everyone
Reporting and admin
- 21 reports, filtered and grouped
- Saved views emailed on a schedule
- Who owes what, and since when
- Audit log of who changed what
- QuickBooks Online and Google Calendar
- Export any table to CSV
How other flight school
software is priced
Most of the alternatives quote a price after a demo, or charge for the students you train. Here is what each one publishes about itself.
- Flight Schedule Pro
- A Scheduling Hub with Billing, Training, Maintenance and Reporting Hubs added, by custom quote.
- Compare
- FlightLogger
- A platform package plus a fee for every active student and operational flight, by quote.
- Compare
- Talon Systems
- ETA, RMS and Talon Mobile as separate products, priced per organization after a demo.
- Compare
- AerScheduler
- $20 per aircraft a month, on this page, with every module and every user included.
Enterprise
for larger operations
For larger fleets and multi-location operations that need our API, their own integrations and a person to call. Tell us your fleet size and what you need to connect, and we come back with a number.
Contact salesThe AerScheduler API
Issue API keys and drive your schedule, fleet, and billing from your own software. Available on Enterprise only.
Custom integrations
We build the connection into the systems you already run, instead of handing you a spec.
Training for your team
Live onboarding for your instructors, dispatchers, and office staff, not a help article.
Dedicated support
A named contact and a direct channel, not a shared inbox and a queue position.
Single sign-onComing soon
SAML and SCIM provisioning.
Pricing questions
- When does billing start?
- After your 14-day free trial. You add a card to start it, nothing is charged until it ends, and we email you three days before. Cancel before then and you pay nothing.
- Do simulators count toward the bill?
- No. Only aircraft are billed. Simulators and ground-school rooms are free.
- What if I add or remove an aircraft mid-month?
- Quantity is prorated. Your subscription follows the size of your flying fleet.
- Is there a per-user fee?
- No. Instructors, students, renters, and dispatchers are unlimited.
- Is the mobile app included?
- Yes. The native iOS and Android apps are included with every plan. Same price, no mobile surcharge.
- What is on the Enterprise plan?
- Enterprise adds the AerScheduler REST API (your own API keys), custom integrations we build for you, live training for your team, and dedicated support. Single sign-on is coming. It is priced per account rather than per aircraft, so get in touch and we will quote it.
- Can I use the API on the standard plan?
- No. API keys are an Enterprise feature. Everything else, scheduling, billing, maintenance, training records, reports, the iOS and Android apps, is included in the standard per-aircraft price.
- What about Google Calendar or QuickBooks?
- Google Calendar sync, Stripe payments, and QuickBooks Online are available today. Paid invoices sync to QuickBooks as Sales Receipts. See Integrations and the QuickBooks integration guide for details.
Start today
$20 per aircraft per month, with unlimited users
A ten-aircraft school pays $200 a month. Start with a 14-day free trial. Nothing is charged until it ends.
“Before AerScheduler, we used a mix of a shared Google Calendar and Venmo to conduct aircraft rental, flight instruction and payments. The AerScheduler system has improved our operations tremendously. Less need for owner supervision, aircraft maintenance is precisely tracked, and student progression is clearly defined.”
Murray Aviation
On AerScheduler since 2023
Included in every plan
- Scheduling, billing, training, maintenance and reporting
- Unlimited instructors, students and renters
- iOS and Android apps
- Simulators and classrooms at no charge
- No setup fee and no contract