Your profile, photo, appearance, PIN and time zone
Your details and profile photo, light or dark appearance, the PIN you sign close-outs with, and why the schedule shows airport time rather than the time on your phone.
For owners, admins, dispatchers, instructors, students, renters and technicians
WebYou → Profile, then the tab you need: Profile, Security, Calendar, Availability (instructors only) or Payment methods. Your PIN is under Security. Appearance and time zone are on the Profile tab.
What is yours and what belongs to the school#
Your account is global: name, email and password follow you everywhere. Appearance is saved on this device. Your photo, your roles, your identifier, your membership plan and your notification preferences belong to your membership of one organization.
That is why changing your name changes it everywhere, and why turning off reservation email at one school leaves it on at the other.
The tabs#
| Tab | What is on it |
|---|---|
| Profile | Name and photo, your membership plan, contact details, emergency contacts, appearance, and your time zone |
| Security | Your password, and the PIN you sign close-outs with |
| Calendar | Connect Google Calendar so your bookings appear in it |
| Availability | Your teaching hours. Instructors only |
| Payment methods | Saved cards, your default card, and autopay |
Old links to /me/availability and /me/payment-methods still work and land on the right
tab.
Your photo#
Your photo is the picture beside your name on the schedule, the People list, and in Messages.
- On the web: on the Profile tab, click your picture (or your initials) and choose a photo. Click it again to upload a different one or remove it.
- On the app: AppProfile → gear menu, then Add photo, Change photo or Remove photo.
Use a JPG, PNG, WebP or GIF. Large photos are shrunk before they upload, so a picture straight from your phone is fine.
Owners and admins can set or remove the photo for anyone in the organization, from that person's page in People. On the web, click the picture at the top of their page; on the app, use the gear menu. Nobody else can change your photo.
Because the photo belongs to your membership, a photo set at one organization does not appear at another.
Appearance#
On the Profile tab, find Appearance and choose:
- Light to keep the console light.
- Dark to keep the console dark.
- System to follow this device's appearance setting.
The choice is saved in this browser, so another browser or device can use a different appearance. System changes automatically when the device switches between light and dark.
Your PIN#
Your PIN is how you sign off a flight at close-out. Set it, or change it, from the Security tab. The button reads Set PIN until you have one, and Update PIN afterwards.
An invoice is raised when the last person on a booking signs off, so a school where nobody has set a PIN is a school where nothing gets billed. Full detail in Sign off a flight with your PIN.
Time zone: two settings, two owners#
This is the part people write in about, so it is worth thirty seconds.
The school's time zone is set by an admin on WebSettings → School → Organization → Time zone, under "Where you fly from". It decides what time a 9am lesson actually is, and it is the zone your booking emails and push notifications are stamped in.
Your time zone is on your Profile tab, and it is two separate choices:
- Which zone is yours: follow this device, or pin one.
- Whether the schedule is drawn in airport time or in yours.
Airport time is the recommended option, and it is what you get by default once the school has set a zone. It is the right answer for almost everybody: the aircraft is at the airport, and so is the instructor.
Pin a zone instead if you are away and want the schedule to read in local time while you are travelling.
More on how times are drawn and reported in Airport time and time zones.
Google Calendar#
The Calendar tab connects your own Google Calendar so your bookings show up there. It is a personal connection, not a school-wide one, so each person connects their own. Once connected you can choose which of your Google calendars the flights land on, and disconnect whenever you like. See Sync your personal calendar.
Each event is titled with the aircraft (or simulator / room) and the booking type, for
example N172SP · Solo, so a glance on your phone is enough to know which plane you are
on. The event location is the airport address from the booking, which lets Apple Calendar
and Google Maps offer travel-time suggestions. The description lists who is on the
booking and any notes you saved.
Availability, for instructors#
The Availability tab only exists if you hold the instructor role. It is your teaching hours, day by day, with the days you do not teach showing as Unavailable. See Set your weekly availability.
Payment methods#
Save a card, set a default, and turn on autopay so new invoices are charged without you doing anything. See Pay an invoice and save a card.
Still stuck on this?
Email support@aerscheduler.com and tell us what you were trying to do. We answer.