Check someone out on an aircraft
Approve a student or renter from the aircraft or from their profile. With the approved-resources rule on, that checkout is also what lets them book it.
For owners and admins
WebAircraft → the tail's ⋯ menu → Approve members, or open the person under People and flip the switches on WebCompliance → Approved aircraft. Each switch saves the moment you touch it. Students and renters both appear. This is not people groups.
Check somebody out from the aircraft#
Open Aircraft
Or open the tail's own record. Approve members is on both.
Open the ⋯ menu on the tail and choose Approve members
A sheet lists every student and renter. Instructors are not on this list because they are never held to it.
Flip the switch beside each person
There is no Save button. Each switch writes immediately and confirms with a toast.
Check somebody out from their profile#
Open People and the person
Anyone with the student or renter role can be approved. Instructors can still have a checkout recorded, it just does not restrict what they book.
Open Compliance
The Approved aircraft card lists every tail and simulator.
Flip the switch beside each aircraft
Same write as the aircraft sheet. Use this when you are already on the person's record after a checkout flight.
What the approval actually restricts#
That depends on one organization setting, Members can only book approved resources, on WebSettings → School → Booking preferences.
| Setting | What students and renters can book |
|---|---|
| Off (the default) | Any aircraft. The approvals are a record of who is checked out, and nothing is blocked |
| On | Only the aircraft they are approved on, on every surface, checked when the booking is saved |
With the setting on:
- Students and renters are held to the aircraft they are approved on.
- Instructors are not. A CFI is never checked against the approved list, so turning this on cannot ground your dual bookings.
- Owners, admins and dispatchers can still assign anybody to any resource. The restriction applies to a student or renter booking for themselves.
- Guest flights and classrooms are unaffected. Simulators are not: a simulator is checked against the approved list just like an aircraft.
If somebody cannot book a tail#
Approvals are one of several reasons a booking is refused. The others include grounding, the aircraft itself being grounded, a required card on file, and student-instructor pairing. See Why was my booking refused?.
Common questions
- Approve members only lists renters. Where are the students?
- The sheet lists students and renters. If someone is missing, they do not have either role yet. Grant one from People → their ⋯ menu → Edit roles. Instructors are left off on purpose, they are never held to the approved list.
- Can I approve someone from their profile?
- Yes. Open People → the person → Compliance. The Approved aircraft card has a switch per tail. That is the same checkout as Aircraft → Approve members.
- Is this people groups?
- No. Groups (Settings → School → Groups) scope currency rules such as medicals and flight reviews. Checkouts are per person, per tail.
Still stuck on this?
Email support@aerscheduler.com and tell us what you were trying to do. We answer.