Training and curriculum

How training records work in AerScheduler

The five pieces the training module is made of, and how a flight you already booked turns into a signed lesson, credited hours, and a record you can hand an inspector.

Create a course

Start from one of the four built-in syllabi, or from an empty course. Either way you choose Part 61 or Part 141 once, and you get a single editable draft called Rev A.

Build a syllabus: stages, lessons and tasks

Add stages, then lessons inside them, then the graded tasks inside a lesson. The control that matters most is Credits toward, because a lesson with nothing ticked credits no hours at all.

Add hour and landing requirements to a course

Requirements are what a student must accumulate before graduating, tracked separately from lessons. Set the amount, where it comes from, and any simulator, transfer or recency limit.

Set the grading scale for a course

Every course version has its own marks and decides which of them mean the lesson is complete. The default is S, U and I. Read the limits before you change it.

Publish a syllabus version, and change it later

Publishing locks a version forever. To change a published syllabus you create a new version, publish that, and retire the old one. Students already enrolled finish on the version they started.

Enroll a student in a course

Open the course, check which version is selected, then Enroll a student. The student is pinned to that exact version for the whole course.

Charge a course enrollment fee

Set one amount per course and the wording that lands on the invoice. Each student records that amount as owed on the day they enroll, and it is billed in one click.

Grade a lesson when you close out the flight

The intended path. Close out the booking as usual, then grade and sign the lesson in the Training record section. Flight and ground hours are already filled in from the Hobbs and the briefing time.

Grade a lesson from a student's training record

Open the student's record, find the lesson, then save a draft or save and sign. Signing freezes the record and posts its hours to every requirement the lesson credits.

Grade lessons offline on the iPhone app

Grade at the aircraft with no signal. The grade is stored on the phone and syncs when you are back. Open the student once while online first, or the screen will not draw.

Correct a signed lesson record

A signed record can never be edited. Amend it instead: the original stays on the record struck through and a correction is created beside it. The hours come back only when you sign the correction.

Credit prior training and simulator time

Post credit against a requirement for training done at another school or in a device. Enter the date it was actually flown, not today.

Graduate a student, or end an enrollment

Certify the record first if the course is Part 141, then graduate. Terminated and transferred enrollments keep everything already recorded.

Sign an endorsement

Pick a template, fill in every blank, add your certificate number, and sign. The text is stored exactly as you signed it, and the endorsement belongs to the pilot rather than to a course.

Find endorsements about to expire

The Endorsement expirations report and the dashboard tile are the durable list. The nightly email is a convenience and is only sent once per stage.

See your training progress and sign your lessons

My training shows every course you are on, how far through the syllabus you are, the hours you still need, and any lesson waiting for your signature.

Pull training records for an FAA inspection

The Training records report is the log to hand an inspector. Set the range, filter to the student, add the columns you need, and export.

Part 61 vs Part 141: what the setting changes

Part 141 requires a published syllabus before enrolling, a certified record, and every FAA requirement met before graduation. Part 61 enforces none of it. The choice is made once per course and cannot be changed.

Read a training record: lessons, hours and the ledger

What each tab of a student's record means, why lessons complete and hours can disagree, and why a requirement can show fewer hours than the student actually flew.

Who can see and do what in Training

What each role can do on its own, what the four training grants add, and the two places the screen offers a button the server will refuse.

Training: why it did that

The behaviour people email about most: hours that will not count, buttons that are disabled, sections that never appear, and numbers that went down.