Work the Needs attention list
The card under the Overview tiles counts what is genuinely outstanding: overdue invoices, flights flown but never invoiced, flights awaiting close-out, grounded aircraft, open squawks, and anything expiring. Click one and the report opens already filtered.
For owners, admins, dispatchers and technicians
The "Needs attention" card sits under the Overview tiles and counts what is genuinely outstanding: overdue invoices, flights flown but never invoiced, flights awaiting close-out, grounded aircraft, open squawks, and anything expiring. Click a count and the report opens already filtered.
Where the list is#
WebReports → Overview, below the grid of tiles. It is a single card titled "Needs attention".
If everything is clear it reads "Nothing needs attention right now."
What each item counts#
There are nine possible items. Each is a filter over a real report, and each carries its own time window.
| Item | What it counts |
|---|---|
| Overdue invoices | Invoices past their due date and still unpaid |
| Flown not invoiced | Flights that were closed out but never turned into an invoice |
| Awaiting close-out | Bookings that flew and are still waiting to be closed out |
| Grounded resources | Aircraft currently grounded |
| Open squawks | Squawks still open |
| Maintenance overdue | Maintenance reminders past due |
| Documents expiring | Documents whose expiry date is coming up |
| Currency lapsing | Pilot currencies about to lapse |
| Endorsements expiring | Endorsements whose expiry date is coming up |
An item at zero is not hidden. Zeros are collapsed into a single "Clear:" line at the bottom of the card, naming them, so you can tell "nothing overdue" apart from "we do not track that".
These counts ignore the date range above them#
The card sits under a dashboard with a date range picker, which makes it look as though it obeys that picker. It does not.
Each item uses whatever window makes it useful:
- Overdue invoices and Flown not invoiced cover all time. An invoice that went overdue eighteen months ago is still overdue.
- Awaiting close-out covers the last 60 days only. Over all time it would count every un-closed flight since the school opened, which nobody would ever work through.
Clicking through opens the matching report#
Click a count and AerScheduler opens the report behind it, pre-filtered, over the exact window the count was taken on.
Items showing zero#
A zero in the "Clear:" line is a real finding. It says the school has none of that thing outstanding right now, not that the check failed.
The one to be careful about is "Flown not invoiced" reading zero when you expected a backlog. Voiding an invoice puts its flight back into that count, and closing out a flight is what puts it into scope in the first place. See Why a flight was not invoiced.
Items that are missing for your role#
An item is dropped entirely if you cannot run the report underneath it.
| Role | What the card can show |
|---|---|
| Owner, admin | All nine |
| Dispatcher | Everything except Overdue invoices |
| Technician | Grounded resources, Open squawks, Maintenance overdue |
There is nothing greyed out to click, so a shorter card is not a fault. See Who can see which reports.
The one to work first#
If you only have ten minutes, work them in this order. The first two are money already earned that has not been collected, and they are the items that most often sit untouched for months.
Flown not invoiced
Flights that happened and were never billed. This is revenue the school has already delivered. See Why a flight was not invoiced.
Overdue invoices
Money billed and not collected. See Chase unpaid invoices.
Awaiting close-out
These become the two items above if you leave them. See Ramp out and ramp in.
Grounded resources and Open squawks
Aircraft that cannot earn. See When AerScheduler grounds an aircraft.
The expiring items
Documents, currency and endorsements. These have lead time, which is exactly why they get forgotten.
Still stuck on this?
Email support@aerscheduler.com and tell us what you were trying to do. We answer.