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14 CFR Part 141 · Subpart F · Records

14 CFR 141.101: Part 141 training records

A Part 141 school keeps a current, accurate record for every enrolled student: enrollment date, a chronological log of attendance, subjects and flights, test names and grades, and the date they graduated, left or transferred. The student's own logbook is not enough. Keep it at least a year.

Section last amended January 1, 2017 · Text current as of October 15, 2026 · Also cited as FAR 141.101 · Read it on eCFR

14 CFR 141.101 in plain English

  • Record the enrollment date. (a)(1)
  • Keep a chronological log of attendance, subjects and flight operations covered, and the names and grades of tests taken. (a)(2)
  • Record the date the student graduated, terminated or transferred. (a)(3)
  • The student's logbook does not count as this record. (b)
  • The chief instructor certifies the record at graduation, termination or transfer. (c)
  • Keep each record at least 1 year after graduation, termination or transfer. (d)
  • Give the student a copy on request. (e)

Common questions

Can the record be electronic?
The section asks for a current and accurate record and does not require paper. Schools commonly keep it electronically, with the chief instructor's certification at the end.
Does a Part 61 school need these records?
No, this is a Part 141 requirement. Part 61 training is documented in the student's logbook and the instructor's records under 61.189.

Official text of 14 CFR 141.101

§ 141.101 Training records. Verbatim from the eCFR, current as of October 15, 2026.

(a)Each holder of a pilot school certificate or provisional pilot school certificate must establish and maintain a current and accurate record of the participation of each student enrolled in an approved course of training conducted by the school that includes the following information:

(1)The date the student was enrolled in the approved course;

(2)A chronological log of the student's course attendance, subjects, and flight operations covered in the student's training, and the names and grades of any tests taken by the student; and

(3)The date the student graduated, terminated training, or transferred to another school. In the case of graduation from a course based on internet media, the school must maintain the identifying graduation certificate code required by § 141.95(b)(8).

(b)The records required to be maintained in a student's logbook will not suffice for the record required by paragraph (a) of this section.

(c)Whenever a student graduates, terminates training, or transfers to another school, the student's record must be certified to that effect by the chief instructor.

(d)The holder of a pilot school certificate or a provisional pilot school certificate must retain each student record required by this section for at least 1 year from the date that the student:

(1)Graduates from the course to which the record pertains;

(2)Terminates enrollment in the course to which the record pertains; or

(3)Transfers to another school.

(e)The holder of a pilot school certificate or a provisional pilot school certificate must make a copy of the student's training record available upon request by the student.

Related

AerScheduler enrolls each student against a version of your syllabus and keeps their lessons, grades and endorsements together. See how