AerScheduler vs BookOurPlane
When your club outgrows a free booking calendar
BookOurPlane has given flying clubs a free calendar since 2004, and if a calendar is genuinely all your club needs then keep it. Clubs move when the money starts costing somebody their evenings: billing the flight from Hobbs, chasing monthly dues, and knowing an aircraft is not overdue an inspection before a member takes it. We help move your roster and set the club up, and the first 14 days cost nothing.
$20/aircraft/mo · 14-day trial · No credit card · No sales call
Switching, without the project
The reason schools stay somewhere they have outgrown is rarely the software. It is the week they imagine losing to moving. Here is what actually happens.
A person moves your data, not an importer
Export what you can out of BookOurPlane and we get it into AerScheduler with you. Odd formats and missing fields become a conversation rather than a dead end, because a human is doing it.
We set the school up with you
Aircraft, rates, instructors, permissions and booking rules, configured with the team that builds the product. On a call if you want one, and never as a condition of signing up.
Keep both running until you are ready
Nothing forces a cutover date. Run BookOurPlane alongside AerScheduler and stop using it when the front desk stops opening it, which is usually the moment you know.
Nothing to sign, nothing locked in
14 days free and no card to start. Every report exports to CSV, so the answer to "what if we change our mind" is a download rather than a support ticket.
Product preview
The part a booking calendar leaves to a spreadsheet
Membership tiers, joining fees and monthly dues billed automatically, with prorated first periods and a record of every period billed, waived or owed.
Membership
Members & dues
Want to drive the real thing? Open the live sandbox, no signup required.
Why schools move
- Your treasurer is chasing dues and flight time in a spreadsheet
- You want the flight billed from Hobbs the moment it is closed out, not typed up later
- Somebody needs to know the annual is due in eleven hours, before the aircraft is booked
- Members would rather open an app than a mobile website
What you get for the twenty dollars
The whole school sees the same schedule, immediately
A booking change reaches every browser and phone in the school as it happens, so the front desk, the instructor walking to the ramp and the student at home are never looking at three different versions of today.
Scheduling & DispatchThe flight closes itself out into an invoice
Ramp in with Hobbs, tach and fuel, and the invoice drafts from the rates already on the tail. No export, no second system, no evening spent reconciling the day's flying against the schedule.
BillingAn aircraft that is out of annual cannot be booked
Inspections carry server-computed due dates against hours and calendar time. When one comes due the aircraft grounds itself on the board, so nobody dispatches a tail that should not fly.
MaintenanceOne reservation can hold several people, and several invoices
A ground-school class, two pilots sharing a cross-country, a checkride with an examiner. Split the cost per head, by logged time, or in shares you set, and everyone gets their own invoice.
Split billingThe tail goes out on Friday and comes back Sunday
Multi-day trips are one reservation across nights, with an overnight minimum you set per aircraft or school-wide, so a weekend rental does not need a manual invoice and a mental note.
Multi-day rentalsSide-by-side
BookOurPlane is a trademark of its owner and has served flying clubs for over twenty years at no charge. Rows describe what each product publishes, including what BookOurPlane itself states is not included; "not published" means we could not confirm it, not that it is absent.
When you should stay on BookOurPlane
- Your club shares one or two aircraft, settles up informally, and a calendar is genuinely all you need. Free is hard to argue with
- Nobody is billing by the hour, so there is no invoice to draft
- Your maintenance is tracked on paper by one member who knows every aircraft, and that works
Common questions
- Is BookOurPlane really free?
- Yes. BookOurPlane has offered free booking to flying clubs since 2004. Their own site states that payments, statistics and logbooks are features that might be offered for a fee in future, and are not included today.
- Why would a club pay for AerScheduler instead?
- For everything after the booking: invoicing the flight from Hobbs, collecting monthly dues automatically, and knowing an aircraft is not overdue an inspection before somebody takes it. If a shared calendar is all your club needs, free is the right price.
- Can AerScheduler bill monthly club dues?
- Yes. Membership tiers, joining fees and recurring dues bill automatically, with prorated first periods for mid-month joiners and a record of every period billed, waived or owed.
- What does AerScheduler cost for a flying club?
- $20 per aircraft per month with unlimited members. A club with three aircraft pays $60 a month however many people are on the roster.
Try AerScheduler on your own fleet
Add a tail, put a flight on the board, ramp it in and watch the invoice draft itself. 14 days, no credit card, no sales call.
Comparing a few others?