# 14 CFR 141.101: Part 141 training records

> A Part 141 school keeps a current, accurate record for every enrolled student: enrollment date, a chronological log of attendance, subjects and flights, test names and grades, and the date they graduated, left or transferred. The student's own logbook is not enough. Keep it at least a year.

Source: https://www.aerscheduler.com/regulations/141-101
Official text: https://www.ecfr.gov/current/title-14/section-141.101 (eCFR, current as of 2026-10-15; section last amended 2017-01-01)

## In plain English

- Record the enrollment date. [(a)(1)](https://www.aerscheduler.com/regulations/141-101#a-1)
- Keep a chronological log of attendance, subjects and flight operations covered, and the names and grades of tests taken. [(a)(2)](https://www.aerscheduler.com/regulations/141-101#a-2)
- Record the date the student graduated, terminated or transferred. [(a)(3)](https://www.aerscheduler.com/regulations/141-101#a-3)
- The student's logbook does not count as this record. [(b)](https://www.aerscheduler.com/regulations/141-101#b)
- The chief instructor certifies the record at graduation, termination or transfer. [(c)](https://www.aerscheduler.com/regulations/141-101#c)
- Keep each record at least 1 year after graduation, termination or transfer. [(d)](https://www.aerscheduler.com/regulations/141-101#d)
- Give the student a copy on request. [(e)](https://www.aerscheduler.com/regulations/141-101#e)

## Common questions

**Can the record be electronic?**

The section asks for a current and accurate record and does not require paper. Schools commonly keep it electronically, with the chief instructor's certification at the end.

**Does a Part 61 school need these records?**

No, this is a Part 141 requirement. Part 61 training is documented in the student's logbook and the instructor's records under 61.189.

## Official text of 14 CFR 141.101

Training records.

(a) Each holder of a pilot school certificate or provisional pilot school certificate must establish and maintain a current and accurate record of the participation of each student enrolled in an approved course of training conducted by the school that includes the following information:

  (1) The date the student was enrolled in the approved course;

  (2) A chronological log of the student's course attendance, subjects, and flight operations covered in the student's training, and the names and grades of any tests taken by the student; and

  (3) The date the student graduated, terminated training, or transferred to another school. In the case of graduation from a course based on internet media, the school must maintain the identifying graduation certificate code required by § 141.95(b)(8).

(b) The records required to be maintained in a student's logbook will not suffice for the record required by paragraph (a) of this section.

(c) Whenever a student graduates, terminates training, or transfers to another school, the student's record must be certified to that effect by the chief instructor.

(d) The holder of a pilot school certificate or a provisional pilot school certificate must retain each student record required by this section for at least 1 year from the date that the student:

  (1) Graduates from the course to which the record pertains;

  (2) Terminates enrollment in the course to which the record pertains; or

  (3) Transfers to another school.

(e) The holder of a pilot school certificate or a provisional pilot school certificate must make a copy of the student's training record available upon request by the student.

## Related

- [14 CFR 141.55: What a Part 141 training course must contain](https://www.aerscheduler.com/regulations/141-55.md)
- [14 CFR 61.189: Records a flight instructor must keep](https://www.aerscheduler.com/regulations/61-189.md)
- [14 CFR 61.51: Pilot logbooks](https://www.aerscheduler.com/regulations/61-51.md)
- [Flight training records](https://www.aerscheduler.com/resources/flight-training-records)

AerScheduler enrolls each student against a version of your syllabus and keeps their lessons, grades and endorsements together. [https://www.aerscheduler.com/features/training](https://www.aerscheduler.com/features/training)

_The plain-English summary is AerScheduler's reading of the rule, not legal advice. The official text above is the eCFR's, published by the Office of the Federal Register; the eCFR is the current text._