# Grade a lesson from a student's training record

> Open the student's record, find the lesson, then save a draft or save and sign. Signing freezes the record and posts its hours to every requirement the lesson credits.

Source: https://www.aerscheduler.com/docs/training/grade-a-lesson-from-a-training-record
Section: Training and curriculum. For: Instructors, Admins.

Open the student's training record, go to **Lessons**, find the lesson and click **Grade**
(or **Continue** if a draft is already open). Fill in the grade, hours and notes, then
**Save draft** to leave it open or **Save and sign** to finish. Signing freezes the record
and posts its hours to every requirement the lesson credits.

**Who can do this:** Instructors, Admins, Owners

Use this when the flight was closed out without grading, when you are catching up on
paperwork, or when you want to leave a record half-finished and come back to it. The quicker
path for a flight you have just flown is
[grading at the close-out](https://www.aerscheduler.com/docs/training/grade-a-lesson-at-close-out).

## Open the record and find the lesson

1. **Open the student's training record**

   `Training → Students` (web console) and click the row, or the person's page →
   **Training** → the enrollment.

2. **Go to the Lessons section**

   Stages and lessons in syllabus order. The lesson the syllabus suggests next is highlighted
   and badged **Next up**.

3. **Click Grade**

   It reads **Continue** instead if somebody has already started a draft for that lesson. A
   lesson already marked complete has no Grade button: correct it with **Amend** on the signed
   row instead.

![Training record, Lessons tab](https://www.aerscheduler.com/docs/enrollment-lessons.png)

## Save a draft, or save and sign

Fill in **Grade**, **Flight hours**, **Ground / instruction hours**, **When it was flown**
and **Notes**. If the lesson carries minimum flight and ground hours from the syllabus, the
boxes arrive prefilled with them, so the common case is open, confirm, sign.

On a **flight** or **simulator** lesson, **Of which, simulator hours** is part of the flight
figure, not extra. Recency is judged on the date you type, not on when you press Sign.

| Button            | What it does                                                                                                                                                                                                                                                                                                        |
| ----------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Save draft**    | Leaves an editable record. The row reads **Grading**. Nothing is credited yet, and anyone who can grade can pick it up. On a lesson the syllabus marked sign-off optional, a passing Save draft is the finish: it stamps the instructor signature and posts the hours, and the student is not asked to countersign. |
| **Save and sign** | Freezes the record and posts its credits. The row reads **Awaiting student** until the student countersigns. On a sign-off-optional lesson, Save and sign after a passing Save draft does nothing further: the hours are already posted.                                                                            |

![Grade lesson dialog on the training record](https://www.aerscheduler.com/docs/grade-lesson-dialog.png)

## What signing credits

The dialog tells you before you commit, for example: "Signing credits Total flight time, Dual
instruction received, Night flight training."

That list comes from **Credits toward** on the lesson in the syllabus. If the line is missing
or shorter than you expect, the lesson credits nothing or credits less than you meant, and
the fix is in the syllabus rather than here. See
[Build a syllabus](https://www.aerscheduler.com/docs/training/build-a-syllabus).

> **Important:** A signed record can never be edited. If the grade or the hours turn out to be wrong, you
> amend it: the original stays on the record struck through and a correction is created beside
> it. See [Correct a signed lesson record](https://www.aerscheduler.com/docs/training/correct-a-signed-lesson).

## Awaiting the student's signature

Your signature is the one that freezes the record and credits the hours. The student's
countersignature only acknowledges it, and the record can sit at **Awaiting student**
indefinitely with its hours already counted.

Nothing in the product chases the student. To find records nobody has countersigned, filter
the Training records report on Signatures = Awaiting student. See
[Pull training records for an FAA inspection](https://www.aerscheduler.com/docs/training/training-records-for-an-faa-inspection).

Students sign from `My training` (web console), from the course record that link
opens, or from the app. See
[See your training progress and sign your lessons](https://www.aerscheduler.com/docs/training/my-training-for-students).

## Grading out of order on a Part 141 course

On a Part 141 course, saving a draft for a lesson whose earlier lessons are not complete
returns a warning naming the count: "N earlier lessons in this course have not been
completed. Record a reason if you are taking this one out of order."

Complete here is the same rule as the rest of the record: a signed unsatisfactory grade
still counts as outstanding, and a lesson the syllabus marked as not needing a signature
is complete on its passing grade alone.

It is a warning and never a block. Put the reason in the notes and carry on. **Save and sign**
does not raise it at all.

On a Part 61 course there is no warning, in either direction. See
[Part 61 vs Part 141](https://www.aerscheduler.com/docs/training/part-61-vs-part-141).

## Simulator hours and per-task grades

On a lesson your syllabus marks as a sim, the dialog adds **Of which, simulator hours**. It
is part of the flight figure above it rather than an addition, which is what makes your
course's simulator allowance apply to that time.

If the lesson has tasks, each one appears with its ACS code and your course's marks as
buttons. Marking them is optional, nothing is marked for you, and pressing a mark again
clears it.

![Grade lesson dialog on the training record](https://www.aerscheduler.com/docs/grade-lesson-dialog.png)

A lesson marked **Notes required** in the syllabus will not sign with the Notes box empty.
On a lesson that still requires sign-off, **Save draft** is still available: an unfinished
record is exactly what a draft is for. On a sign-off-optional lesson, a passing Save draft
is the signature, so notes are required there too.

## What this dialog cannot do

- **No records on a closed enrollment.** Once an enrollment is graduated, terminated or
  transferred, nothing further can be added: "This student's enrollment is graduated; records
  cannot be added to it." An unsigned draft left on the enrollment cannot be signed,
  amended, or countersigned either, and it does not post hours. There is no un-graduate, so
  record everything before you graduate somebody. See
  [Graduate a student, or end an enrollment](https://www.aerscheduler.com/docs/training/graduate-or-end-an-enrollment).
- **No link back to a booking.** A record saved from this dialog stands on its own, and the
  instructor named on it becomes whoever saved it. A record graded at the close-out carries a
  link to the flight. Re-saving from this dialog leaves that link alone; it does not clear
  it. If you care about the link, grade at the close-out.

> **Tip:** Drafts are easy to lose track of, because an unsigned record credits nothing and shows only
> as **Grading** on the Lessons tab. Filter the Training records report on Signatures = Not
> signed once a month to find the ones an instructor started and never finished.