# Enroll a student in a course

> Open the course, check which version is selected, then Enroll a student. The student is pinned to that exact version for the whole course.

Source: https://www.aerscheduler.com/docs/training/enroll-a-student
Section: Training and curriculum. For: Owners, Admins, Instructors.

Open the course from `Training → Courses` (web console), check which version the
page has selected, then click **Enroll a student** and pick the member. The student is
pinned to that exact version for the whole course, so the version is the part to get right.

**Who can do this:** Owners, Admins, holders of the Enroll and graduate grant

## Check the version first

An enrollment points at a **syllabus version**, not at the course. Whichever version the
course page has selected is what the student will be trained, graded and graduated against,
for the whole course. The page opens on the current published, non-retired version, and a
version dropdown appears in the header once the course has more than one.

They are never migrated to a later revision, and there is no supported way to move a student
from one version to another. If you pick the wrong one, the fix is to end the enrollment and
enroll them again on the right version.

## Enroll from the course page

1. **Open the course**

   `Training → Courses` (web console), then **Open syllabus** on the course card.

2. **Check the version**

   The page opens on the current published, non-retired one. If the course has more than one
   version, change it in the header dropdown.

3. **Click Enroll a student**

4. **Choose the member**

   Students are listed first. Staff appear further down with **(staff)** beside their name.

   ![Enroll a student dialog](https://www.aerscheduler.com/docs/training-enroll-dialog.png)

5. **Click Enroll**

If the course has an enrollment fee, the amount as it stands today is recorded as owed
against this student on the spot. Changing the price later never re-prices them. See
[Charge a course enrollment fee](https://www.aerscheduler.com/docs/training/course-enrollment-fee).

## Where the enrollment then appears

| Screen                              | What it shows                                                                      |
| ----------------------------------- | ---------------------------------------------------------------------------------- |
| `Training → Students` (web console) | Everyone whose enrollment is currently In training                                 |
| The course's **Students** section   | Everyone ever enrolled on this course, at any status                               |
| The person's page → **Training**    | Their enrollments, in-training first                                               |
| `My training` (web console)         | The student's own view of it                                                       |
| `Training` (mobile app)             | On the instructor's list of students they can grade, and on the student's own list |

![Person detail, Training section](https://www.aerscheduler.com/docs/person-training-card.png)

> **Note:** `Training → Students` (web console) only ever lists people who are currently In
> training. Graduated, terminated and transferred students are not on that page and have not
> been deleted: find them on the course's own Students section, on the person's page, or in
> the Student progress report.

## One active enrollment per version

A student may hold only one **active** enrollment per version. A second attempt is refused
with "That student is already enrolled on this version."

Re-enrolling after a termination is allowed, and is the normal way to restart somebody who
quit and came back. The old enrollment and everything on it stays exactly as it was.

Somebody doing a Private and an Instrument at the same time simply has two enrollments, on
two different courses, and appears twice in the reports.

## Messages that stop an enrollment

| Message                                                                                                            | What to do                                                                                                                                                                            |
| ------------------------------------------------------------------------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| "A Part 141 course must be published before anyone can be enrolled on it."                                         | Publish the draft first. Part 141 does not allow enrollment against a draft. See [Publish a syllabus version](https://www.aerscheduler.com/docs/training/publish-a-syllabus-version). |
| "This version has been retired. Enroll on the current version instead; students already on this one finish on it." | Select the current version in the header dropdown and try again.                                                                                                                      |
| "That student is already enrolled on this version."                                                                | They have an active enrollment. Open their record instead.                                                                                                                            |
| "That member is archived. Restore them before enrolling them."                                                     | Restore them on the People page first.                                                                                                                                                |

## Enrolling an instructor

The picker is deliberately not students-only. A CFI adding an instrument rating is a normal
thing, so instructors and other staff appear in the list with **(staff)** beside the name.

Their record works exactly like a student's: they countersign their own lessons from
`My training` (web console), and another instructor grades them.

## What happens next

- [Grade at close-out](https://www.aerscheduler.com/docs/training/grade-a-lesson-at-close-out): The intended path. Close the booking out, then grade and sign in the Training record section.
- [Credit prior training](https://www.aerscheduler.com/docs/training/credit-prior-training): Post hours from another school or a device, dated when they were actually flown.
- [Read a training record](https://www.aerscheduler.com/docs/training/read-a-training-record): Overview, Lessons, Requirements and Ledger, and what each of them counts.
- [Bill the enrollment fee](https://www.aerscheduler.com/docs/training/course-enrollment-fee): One click from the student's record, and only ever once.