# Sync flights to Google, Apple Calendar or Outlook

> Connect Google Calendar for a live push, or subscribe with a private ICS link for Apple Calendar and Outlook. One-way from AerScheduler into your calendar.

Source: https://www.aerscheduler.com/docs/scheduling/sync-your-personal-calendar
Section: Scheduling and dispatch. For: Owners, Admins, Dispatchers, Instructors, Students, Renters, Technicians.

Connect Google Calendar for a live push of your flights, or subscribe with a private link for Apple Calendar and Outlook. Both are one-way: AerScheduler writes to your calendar; changes in your calendar app do not change bookings.

**Who can do this:** Owners, Admins, Dispatchers, Instructors, Students, Renters, Technicians

## Google Calendar

Google pushes each of your reservations into a Google Calendar you choose when a booking is created, updated, or cancelled. Connecting also backfills your next 90 days of upcoming flights.

1. **Open your calendar settings**

   On the web console: `Profile → Calendar` (web console).
   In the iOS or Android app: `Settings → Calendars` (mobile app).

2. **Connect Google**

   Tap **Connect Google Calendar**, choose the Google account, and allow calendar access. You should see a Connected badge when it works.

3. **Pick which calendar to write to**

   Use the **Calendar** picker that appears once you are connected. It lists every Google calendar you can write to, so flights can go on a dedicated "Flying" calendar instead of your default one. Switching moves your upcoming flights off the old calendar and onto the new one.

4. **Disconnect later if you need to**

   Use **Disconnect** on the same screen. AerScheduler stops writing new events and gives up its access to your Google account. Events already on your calendar stay until you delete them in Google.

> **Note:** Connected before the calendar picker existed? The picker asks you to reconnect first. Tap **Reconnect Google Calendar** and accept the extra permission that lets AerScheduler read your list of calendars. Until you do, flights keep going to your default calendar.

### If sync stops

If you remove AerScheduler's access in your Google account, or your Google sign-in is signed out or expires, Google stops accepting your bookings. AerScheduler then pauses your sync, emails you once, and shows **Needs reconnecting** on the Google Calendar card under `Profile → Calendar` (web console). Click **Reconnect** and allow calendar access. Your upcoming bookings are added again straight away.

> **Note:** Flutter web cannot connect Google Calendar. Use the web console, or the iOS or Android app.

## Apple Calendar and Outlook

These apps subscribe to a private ICS feed. AerScheduler does not need your Apple or Microsoft password.

1. **Create a subscription link**

   On the same Calendar screen, tap **Create subscription link**. Copy the HTTPS URL, or use **Open** / the webcal link when your device offers it.

2. **Add it in your calendar app**

   Apple Calendar: File → New Calendar Subscription (Mac) or add a subscribed calendar on iPhone/iPad and paste the URL.
   Outlook: add an Internet calendar / subscribe from URL and paste the same link.

3. **Regenerate if the link leaks**

   Anyone with the link can see your upcoming flights. Tap **Regenerate link**, then update the subscription in your calendar app. The old URL stops working.

## What syncs

Events include the aircraft (or sim/room), reservation type or title, airport when known, and who is on the booking. Cancelled flights drop off Google immediately; ICS subscribers see the change on the next refresh.

> **Careful:** Editing or deleting an event in Google, Apple Calendar, or Outlook does not change the reservation in AerScheduler. Change the booking in AerScheduler if the flight moves.

## Common questions

**Does AerScheduler sync both ways with Google Calendar?**

No. Flights go from AerScheduler into your calendar. Editing or deleting an event in Google, Apple Calendar or Outlook does not change the booking in AerScheduler.

**What if someone gets my subscription link?**

They can see your upcoming flights. Open Profile → Calendar (or Settings → Calendars in the app) and regenerate the link. The old one stops working.