# Move a booking to a new time or a different aircraft

> Three ways to move a booking: edit it, drag it on the board, or nudge it with the arrow keys. Dragging up or down on the day board swaps the aircraft.

Source: https://www.aerscheduler.com/docs/scheduling/reschedule-a-booking
Section: Scheduling and dispatch. For: Owners, Admins, Dispatchers, Instructors, Students, Renters.

Three ways to move a booking: open it and press **Edit reservation**, drag the block on
the day or week board, or focus the block and nudge it with the arrow keys. On the day
board, dragging a block up or down onto another lane moves it to a different aircraft.

**Who can do this:** Owners, Admins, Dispatchers, Instructors, Students, Renters

Staff can move any booking. Everybody else can move the bookings they are on.

## Edit the booking

1. **Open the booking**

   Click the block on the board, or open it from `You → Schedule` (web console).

2. **Press Edit reservation**

   In the panel's **…** menu, or in the block's
   **…** menu.

3. **Change what you need**

   Aircraft, crew, times, notes.

   ![New reservation modal, dispatch variant](https://www.aerscheduler.com/docs/reservation-form-dispatch.png)

4. **Press Save changes**

   Everyone on the booking is notified, their Google Calendar events are updated, and the
   booking's timeline records what changed.

The time picker adds the booking's own current slot back into the list of free times, so it
does not report itself as busy. Everything else is intersected as usual, so adding a person
can still shorten the list.

> **Careful:** Saving an edit **replaces** the crew with whoever is in the pickers. If you are a student
> or a renter, you may only add or remove yourself on the student and renter side. Trying to
> move another student or renter is refused with a message telling you to ask an instructor
> or the front desk. Changing which instructor is on your own booking is still allowed.
> Instructors on the booking, and staff, can change anyone.

Repeat is not offered when editing. An edit changes that one booking, never the series.

## Drag it on the board

On the Day or Week board, press and hold a block and drag it. A callout follows the cursor
showing the slot it would land on, or a red refusal if the drop is illegal.

![Calendar, day view, block being dragged](https://www.aerscheduler.com/docs/drag-callout-conflict.png)

Everything snaps to 15-minute marks, and a booking cannot be dragged shorter than 15
minutes. On the week board, dragging sideways moves the booking to a different day.

## Drag it onto a different aircraft

This one is day-board only. Drag the block up or down onto another resource lane. The
target lane highlights, and releasing moves the booking to that resource and that time in
one save.

The board refuses drops that would not make sense, and tells you why under the cursor:

| What you tried                           | What it says                                                                            |
| ---------------------------------------- | --------------------------------------------------------------------------------------- |
| Dropping on the Unassigned or Other row  | Drop it on a resource lane. Dragging cannot take a booking off its aircraft.            |
| Dropping a ground booking on an aircraft | A ground booking needs a room, and names the tail you are over.                         |
| Dropping on a grounded tail              | Names the tail and its grounding reason, and says only maintenance can be booked on it. |
| Dropping on top of another booking       | Names the clashing booking and the hours it holds.                                      |

> **Careful:** If a Resource or Location filter is narrowing the board, a clash with a booking that the
> filter removed is invisible while you drag. The server still catches it, so the block snaps
> back and shows the reason. Clear your filters before a big reshuffle.

## Resize it to change the end time

Drag the leading or trailing edge of a block instead of its middle. Same 15-minute snap.

A flight that has already ramped out is a special case: it grows a **single trailing
handle**. Its start time and aircraft are frozen, because they are part of the close-out
now, and the only thing you can still change is when it is due back.

## Move it without a mouse

Focus a block and use the arrow keys.

| Board  | Keys                  | Effect                                                   |
| ------ | --------------------- | -------------------------------------------------------- |
| Day    | Left and right arrows | Move 15 minutes                                          |
| Week   | Up and down arrows    | Move 15 minutes                                          |
| Week   | Left and right arrows | Move a whole day                                         |
| Either | Shift and an arrow    | Move the end only, so the booking gets longer or shorter |

Nudges are batched into one save, so holding an arrow down does not fire ten requests.

## What a move does to a repeating booking

It moves that one occurrence. The toast says so explicitly, and the rest of the repeat
stays where it was. There is no way to shift a whole series: cancel it and rebook.

## Undo a move

Every successful drag raises a toast naming the booking and its new slot, with an **Undo**
action. The board updates before the server answers, so it feels instant. If the server
refuses the move, the block snaps back to where it was and the refusal is shown.

## When a booking will not move

Hovering a block tells you before you try. A booking is locked when it is:

- **Invoiced.** Its times are part of the bill.
- **Ramped in.** The aircraft is back and its times are part of the close-out.
- **Past its window and never ramped out.**
- **Cancelled.**

Ramped out is the partial case above: only the return time can change, by dragging the
trailing edge.

If the Edit button has disappeared entirely, see
[Why can't I edit, move or cancel this booking?](https://www.aerscheduler.com/docs/scheduling/why-cant-i-edit-move-or-cancel)