# Find a booking on the schedule

> Search matches titles, notes, tail numbers, people and guests. Resource and Location remove lanes from the board. Every other filter dims what does not match instead of hiding it, on purpose.

Source: https://www.aerscheduler.com/docs/scheduling/filter-and-search-the-schedule
Section: Scheduling and dispatch. For: Owners, Admins, Dispatchers, Instructors, Students, Renters, Technicians.

Type into **Search** on `Calendar` (web console) to match titles, notes, tail
numbers, people and guests. Only the **Resource** and **Location** filters take lanes off the
board. Everything else dims what does not match and leaves it where it is, on purpose.

**Who can do this:** Owners, Admins, Dispatchers, Instructors, Students, Renters, Technicians

## Search the board

The Search box sits in the toolbar above the board. It matches:

- the booking title
- the notes
- the reservation type
- the tail number, simulator name or room number
- the names of everyone on the booking
- a guest's name and their email address

Matching text is highlighted inside the block, and the counter on the right of the toolbar
switches from "47 reservations" to "12 of 47 matching" so you can see how much you narrowed
it by.

## Filters that remove lanes

Two facets change which rows are drawn:

| Filter       | What it does                                          |
| ------------ | ----------------------------------------------------- |
| **Resource** | Draws only the aircraft, simulators or rooms you pick |
| **Location** | Draws only the resources at the field you pick        |

These are the ones to reach for when the board is too tall to read. Typing an airport name
into the Resource filter surfaces every aircraft based there, which is the quickest way to get
a two-field school down to one field.

> **Careful:** A lane you filtered away is still a real lane with real bookings in it. If you drag a booking
> onto a lane while a Resource or Location filter is narrowing the board, a clash with a booking
> that filter removed is invisible while you drag. The server still catches it, so the block
> snaps back and tells you what it hit.

## Filters that highlight instead of hiding

**Personnel**, **Ramp status**, **Billing** and **Type**, plus the search box, never remove a
booking from the board. They dim everything that does not match and leave the matches bright.

![Calendar, filters applied](https://www.aerscheduler.com/docs/board-filters-dimmed.png)

This surprises people, because every other list in the product drops rows when you filter. It
is deliberate, and it is protecting you: if filtering to one instructor hid every other
booking, a slot that already has a flight in it would look free, and the next person to click
it would double-book a real aeroplane.

The Personnel filter lists everyone in the school, not just the people who happen to be
rostered today. That way paging forward a week does not quietly drop your selection.

## Filter by ramp status

Five options, matching the stages a flight moves through on the day:

| Option               | Bookings it matches                  |
| -------------------- | ------------------------------------ |
| Not out yet          | Booked, nothing recorded             |
| Out now              | Ramped out, aircraft is off the line |
| Overdue back         | Ramped out and past its return time  |
| Back, not closed out | Ramped in, waiting on sign-off       |
| Closed out           | Finished                             |

An aircraft that is late matches **both** Out now and Overdue back, because both are true of
it. That is what you want at 4pm when you are working out what is still airborne.

## Filter by billing

Four options: Not invoiced, Unpaid, Paid, Voided.

On a booking split between several payers, Unpaid wins while **anybody's** share is
outstanding. A ground class where three of four students have paid still reads as unpaid until
the fourth does. See
[Split a flight between two or more people](https://www.aerscheduler.com/docs/scheduling/split-a-booking-between-payers).

## Your filters are remembered

Filters are stored in your browser and restored the next time you open the board, including
days later. That is usually helpful and occasionally baffling: a board that looks like it is
missing half the fleet is normally a Resource filter you set last week. Clear the facets to
get everything back.

The booking you had open is **not** restored. It lives in the page address instead, so you can
paste a link to a booking to a colleague, and so you do not come back on Monday to a flight
from Thursday sitting open in a panel.

## Searching in the month view

A month cell only has room for three bookings before it collapses into a "+N more" link. When
a search or filter is active, matches are floated to the top of each day, so a match that
would have been fourth is visible rather than hidden behind the link.

![Calendar, month view](https://www.aerscheduler.com/docs/schedule-month-grid.png)

## Finding a cancelled booking

Cancelled bookings are not drawn on the web board at all, so no amount of searching will
surface one there. Two places to look instead:

- the **Cancellations** page, which lists every cancelled booking in a date range with its
  reason, who cancelled it and how much notice was given. Staff only.
- the iOS app's reservations list, which includes cancelled bookings and has a **Canceled**
  filter.

![Cancellations](https://www.aerscheduler.com/docs/cancellations-report.png)

## Related

- [How scheduling works in AerScheduler](https://www.aerscheduler.com/docs/scheduling/how-scheduling-works): The board itself, and the five ways to look at it.
- [Cancel a booking and record why](https://www.aerscheduler.com/docs/scheduling/cancel-a-reservation): Where cancelled bookings go, and what the report counts.