# See one student's hours or one aircraft's utilization

> You do not need a report for a single person or a single tail. Open the member and choose Activity, or open the aircraft and choose Utilization. Each has its own date range.

Source: https://www.aerscheduler.com/docs/reports/member-and-aircraft-activity
Section: Reports and analytics. For: Owners, Admins, Dispatchers, Instructors, Students, Renters, Technicians.

You do not need a report for one person or one tail. Open the member and choose the Activity tab, or open the
aircraft and choose the Utilization tab. Each has its own date range picker, defaulting to the last 90 days.

**Who can do this:** Owners, Admins, Dispatchers, Instructors, Students, Renters, Technicians

## A member's Activity tab

Open the person from `People` (web console), then the Activity tab.

A date range picker sits above the tiles and defaults to the last 90 days. Under the tiles is a "Flying activity"
bar chart of Hobbs hours per day, which switches to per week over a long window.

![Member record, Activity tab](https://www.aerscheduler.com/docs/person-activity-tab.png)

## Which tiles a member's page shows

The tiles depend on what that person does at the school, so two members' pages legitimately look different.

| Tile                 | Who gets it                       | What it counts                                  |
| -------------------- | --------------------------------- | ----------------------------------------------- |
| Hours flown          | Everyone                          | Hobbs hours on closed-out flights in the window |
| Flights completed    | Everyone                          | Flights signed off in the window                |
| Instruction given    | Instructors                       | Instruction they gave                           |
| Instruction received | Students                          | Instruction they received                       |
| Billed               | Admins, and the member themselves | Billed in the window                            |
| Outstanding          | Admins, and the member themselves | Billed and not yet paid                         |

## Where the money figures live

Billed and Outstanding appear on the Activity tab only for an admin, or for the member looking at their own record.

For the invoices themselves, use the Billing tab on the same record. It carries its own date range picker, the
member's membership plan and dues, and their invoices over the window. A member can see their own invoices there;
the membership card is admin only and is never shown to the member.

## An aircraft's Utilization tab

Open the tail from `Aircraft` (web console), then the Utilization tab.

Same shape: a date range picker defaulting to the last 90 days, metric tiles, then a "Utilization" bar chart of
Hobbs hours per day. The chart's caption points out that gaps are days it did not fly.

![Aircraft record, Utilization tab](https://www.aerscheduler.com/docs/aircraft-utilization-tab.png)

| Tile              | Who gets it           | What it counts                                  |
| ----------------- | --------------------- | ----------------------------------------------- |
| Hours flown       | Staff and technicians | Hobbs hours on closed-out flights in the window |
| Flights completed | Staff and technicians | Flights completed in the window                 |
| Instruction given | Staff and technicians | Dual time flown on this tail                    |
| Open squawks      | Staff and technicians | Squawks open right now                          |
| Collected         | Admins only           | Paid invoices on this tail                      |
| Outstanding       | Admins only           | Billed on this tail and not yet paid            |

## Open squawks is a live count, not a window figure

Every other tile on the aircraft page is scoped to the date range you picked. Open squawks is not: it counts what
is open right now.

> **Careful:** Setting the picker to a window last year does not give you the squawks that were open last year. It gives you last
> year's hours next to today's squawk count. Read that tile on its own.

## Hours come from closed-out flights only

Both pages measure hours from Hobbs readings on flights that were closed out.

A booking that flew but was never closed out contributes nothing. It is not counted as zero hours, it is simply not
there, which is the same rule the reports follow. If a student's hours look low, the first thing to check is
whether their flights were closed out. See [Ramp out and ramp in](https://www.aerscheduler.com/docs/scheduling/ramp-out-and-ramp-in).

## What each role can see here

| Role            | A member's page                                                             | An aircraft's page                                                 |
| --------------- | --------------------------------------------------------------------------- | ------------------------------------------------------------------ |
| Owner, admin    | Everything, including Billed and Outstanding                                | Everything, including Collected and Outstanding                    |
| Dispatcher      | The flight list and compliance sections, no billing figures                 | Utilization and open squawks, no revenue tiles                     |
| Instructor      | A student's flight list, training and instruction sections                  | Not applicable                                                     |
| Technician      | Not applicable                                                              | Utilization, the activity chart and open squawks, no revenue tiles |
| Student, renter | Their own record only: metrics, invoices, flights, currencies and documents | Not applicable                                                     |

Everyone can read their own record in full, including their own spend. Nobody but an admin can read somebody
else's money figures.

## Why an aircraft is visible to more people than a member

An aircraft's utilization is operational information the front desk and the shop both need, so staff and
technicians can read it. A member's hours and spend are personal, so the tiles need admin rights or the member
themselves.

That is why a dispatcher can tell you how hard N12345 has been worked this month but cannot tell you what a student
has spent.

## When to use a report instead

Use these tabs for one person or one tail. Use `Reports` (web console) when you want to compare, rank, or
export.

- [Group a report](https://www.aerscheduler.com/docs/reports/group-a-report): Rank every aircraft or every instructor in one table.
- [Every report, and what it counts](https://www.aerscheduler.com/docs/reports/report-catalog): Utilization, Flight log, Customer activity and the rest.