# Charge a flight to the account ledger

> When the school uses Account ledger, close-out posts a balance charge for members instead of a Stripe invoice. Guests still get a pay-this-visit invoice.

Source: https://www.aerscheduler.com/docs/billing/charge-a-flight-to-the-account-ledger
Section: Billing and payments. For: Owners, Admins, Dispatchers, Instructors, Students, Renters.

With `Settings → Billing` (web console) set to **Account ledger**, closing out a
member flight posts a charge to that member's balance instead of raising a Stripe
invoice. Guests still get a pay-this-visit invoice.

**Who can do this:** Owners, Admins, Dispatchers, Instructors, Students, Renters

This page is only for schools on **Account ledger**. If your school still invoices each
booking, use [Close out a flight so it invoices](https://www.aerscheduler.com/docs/billing/close-out-a-flight-and-bill-it).

## What changes on close-out

Ramp out, ramp in, Who pays what, and PIN confirmations work the same way. What changes is
the last step:

| Mode                 | After the last PIN                                        |
| -------------------- | --------------------------------------------------------- |
| Invoice each booking | One Stripe invoice per payer                              |
| Account ledger       | One ledger charge per paying member (draws their balance) |

The Close-out section then says **Charged to account ledger** instead of showing an
invoice summary. On a split booking you get one charge per payer, same split rules as
invoice mode.

Guests and discovery flights never go on the ledger. They still use
[Bill a discovery or guest flight](https://www.aerscheduler.com/docs/billing/bill-a-discovery-or-guest-flight).

## Post a charge that did not mint itself

Usually the charge posts the moment the last person confirms. If something failed (a rate
missing, a temporary error), the booking can sit at **Reviewed** with no charge yet.

Admins and owners see **Post to ledger** on that booking. It runs the same billing path
as automatic close-out. Dispatchers do not get this button.

Retrying after a successful charge does nothing. Reversing or moving money later is done
from the member's account ledger, not by posting again.

## After the charge

- The member's balance drops by the flight amount (it can go negative).
- The charge appears on `People → that person → Ledger` (web console) and on
  their own `Billing → Ledger` (web console) page.
- **Receipt** on that ledger row opens the right-hand panel with the line items. There is
  no Stripe PDF for a ledger flight charge.
- Meter corrections and rate overrides lock once the charge is live, same idea as after
  an invoice.

If the wrong person was charged, an admin **Reassigns** the flight charge on that person's
ledger. See
[Manage a member's account ledger](https://www.aerscheduler.com/docs/billing/manage-a-member-account-ledger#reassign-a-flight-charge).

## Unbilled on the Billing page

`Billing` (web console) still lists past reservations with nothing billed yet.
In ledger mode, a flight that already has a live ledger charge is not "unbilled", even
though it has no Stripe invoice.

## Join fees, dues, and enrollment

Membership join fees, recurring dues, and course enrollment fees also post to the ledger
when Account ledger is on. They show as **Fee** rows on the member's ledger, with a
receipt the same way as a flight.

## Common questions

**Why is there no invoice after I closed out a member flight?**

If Settings → Billing is set to Account ledger, member flights post to the account balance. Look for Charged to account ledger on the booking, or a Flight row on the member's Billing tab.

**Do guest flights go on the ledger too?**

No. Guests always get a pay-this-visit invoice, even when the school uses Account ledger for members.